Audit activities are a series of processes conducted by auditors to obtain accurate evidence regarding organizational activities. The purpose of an audit is to assess whether the information presented by Student Organizations aligns with the criteria established by the responsible student affairs unit.

Through audits, BINUS ensures that Student Organizations implement proper Organizational Governance in a transparent and accountable manner.

To ensure a smooth audit process, Student Organizations must prepare complete and accurate supporting documents.

Required Documents for Audit

1. Self Assessment & Evaluation (SAE) Form

The SAE form must be fully completed, honestly, and based on the actual condition of the organization.

2. Financial Documents

Including:

• Detailed income and expense reports

• Transaction evidence (receipts, invoices, payment notes)

• General cash book

• Budget recapitulation

• Other financial supporting documents

These documents demonstrate financial transparency and accountability.

3. Activity Documents

Such as:

• Event proposals

• Accountability Reports (LPJ)

• Official letters (permits, invitations, committee assignments, etc.)

• Event evaluation reports

These documents confirm that activities were conducted according to plan.

4. Organizational Documents

Including:

• Organizational structure

• Constitution/Bylaws or Organizational Guidelines

• Work Programs

• Meeting minutes and internal decisions

These documents reflect systematic organizational governance.

5. Additional Archive Documents

If applicable:

• Cooperation agreements (MoA/MoU)

• Accountability letters for loans or debts

These support transparency in external cooperation and financial management.

Importance of Complete Audit Documentation

Complete and accurate documentation helps BINUS to:

• Evaluate organizational governance

• Ensure regulatory compliance

• Strengthen leadership integrity

• Build internal and external trust

Well-prepared audits help Student Organizations maintain a professional, transparent, and trustworthy reputation.