In preparing a Financial Report, the General Treasurer of a Student Organization plays an important role in ensuring that all financial activities are recorded accurately, transparently, and responsibly.

Before submitting the Financial Report through the Student Organization Dashboard, the General Treasurer is required to attend a training session organized by the Student Involvement Center (SIC). SIC is a student affairs unit at BINUS University that ensures the implementation of proper Organizational Governance in Student Organizations.

One of the main focuses of this training is the preparation of supporting financial documents.

Documents to Be Prepared by the General Treasurer

To ensure that the Financial Report reflects the organization’s actual financial condition, the following documents must be prepared:

1. Financial Report (Cash and Bank)

This document summarizes the organization’s financial position, including both cash and bank balances.

2. Cash Book Report

Contains detailed records of all financial transactions, including income and expenses.

3. Bank Transaction Report

Shows all income and expenditure transactions recorded in the organization’s bank account, including fund movements during the reporting period.

4. Transaction Evidence

Supporting documents are essential for accountability, including:

• Transfer receipts and bank mutation records

• Deposit and withdrawal slips

• Monthly bank statements

• Operational expense reports

• Official invoices and payment receipts from vendors

5. Supporting Documents

If the organization has collaborations with external parties, the following documents should be attached:

• Cooperation agreements (MoA/MoU)

• Business or partnership contracts

Importance of Complete Document Preparation

Proper and complete documentation helps the General Treasurer to:

• Prepare Financial Reports systematically

• Maintain transparency and accountability

• Avoid recording errors

• Demonstrate organizational professionalism

With well-organized documentation, the Financial Report can accurately reflect the organization’s financial condition and serve as a reliable basis for evaluation and future financial planning.