The treasurer plays a crucial role in a Student Organization. Without proper financial management, the organization may face difficulties in ensuring sufficient funds to support daily activities.

Therefore, the treasurer is responsible for ensuring that organizational funds are used efficiently, transparently, and in line with organizational priorities.

Not all treasurers come from Accounting or Finance backgrounds. This often becomes both a challenge and a valuable learning experience. For this reason, every treasurer needs to understand several important aspects of their role.

Key Information for Treasurers

1. Bank Transaction Procedures

When withdrawing organizational funds or printing the organization’s bank book, the General Treasurer must be accompanied by the Chairperson at the bank.

This procedure ensures transparency, security, and proper supervision of financial activities.

2. Treasurer’s Responsibilities

The treasurer’s duties are not limited to preparing financial reports. They also include:

• Keeping transaction evidence (receipts, invoices, and payment notes)

• Preparing budget plans based on organizational needs

• Monitoring fund usage according to approved plans and regulations

• Taking full responsibility for the organization’s finances

3. Basic Accounting Knowledge

Treasurers should have basic accounting knowledge, especially in:

• Organizing financial documents

• Recording transactions

• Preparing financial reports

These skills help ensure that all financial data is properly documented and accountable.

4. Financial Rules and Ethics

In managing organizational finances, treasurers must follow ethical principles, including:

• Not mixing personal and organizational funds

• Ensuring financial activities are legally and administratively accountable

• Avoiding conflicts of interest

• Protecting financial data confidentiality

5. Financial Reporting Schedule

Treasurers are required to submit:

• Financial reports after each event

• Monthly financial reports

Timely reporting reflects the professionalism of the organization.

6. Collaboration with Other Officers

Treasurers must work closely with:

• The Chairperson

• The Secretary

• Event committee members

Good coordination supports smooth financial management and successful program implementation.